Welcome
We’re glad you chose to visit an “Exelwebs and XMS Systems site”, the “website”! We care about your privacy and the information you share with us and want you to understand how we are using and protecting the information we collect from you. Exelwebs and XMS Systems are respectful of data privacy and adopt best practice in compliance with applicable privacy law and regulations, including the EU General Data Protection Regulation (“GDPR”).
Use of this “website”
This privacy policy describes the information we collect from you and how it may be stored and processed in the United Kingdom and across the Exelwebs Network as described below.
This “websites”, provide products, content, and services for a professional and consumer audience and is not intended for individuals under the age of 18 years old. We do not knowingly collect or store personal data provided by anyone under 18 years of age.
If you are a European Union (EU) resident, please note that there are a number of provisions in this privacy policy that apply uniquely to you.
This Document Describes
- What information we collect and how we collect it
- How we safeguard your personal data
- What we do with the personal data we collect
- The legal basis we have for processing your personal data
- When and how we share your personal data with others
- How long we keep your personal data
- Your rights and preferences
- How can we help?
- Getting in touch
What information we collect
The “website” collects data about you that is limited to the kind of information that can be found on a typical business card: first name, last name, job title, employer/company name, work address, work email and work phone number. In some cases, we may ask you to provide additional professional information such as the size of the company you work for, and industry type.
To enhance and/or update the information that you have provided to us, we may combine it with professional information or personal data that we collect from third-party sources. The personal data that we refer to in this document is the personal and professional information you provide, as well as information that we obtain from third party sources, both of which we typically combine as one user record.
This “website” also collects and stores certain information automatically using cookies and similar technologies, including IP addresses, the region or general location of a computer or device accessing the internet, browser type, operating system, page view history, and other useful information.
However, to the extent that any cookie can uniquely identify a computer, mobile device, or tablet (“Device”), or the person using that Device, and you are an EU resident, under the GDPR, this is personal data. Therefore, this privacy policy shall apply to such personal data collected by the “website”.
How we collect it
We may collect your personal data when you register to purchase any of the products, content or services offered by the websites or its third-party suppliers such as domain name registrars.
What happens if you don’t provide personal data?
In order for us to provide the products, content or services you request, we need your personal data. Therefore, if you do not provide such personal data, we cannot deliver the products, content or services.
How do we safeguard your personal data?
Security of your personal data
The “website” maintains safeguards which include technical and organisational security measures to protect your personal data from loss, misuse, unauthorized use, access, inadvertent disclosure, alteration, and destruction, and we require the third parties we contract with to support the “website’s” business operations to employ reasonable security measures as well (see “When and how we share your information with others” below).
We update and test security on an ongoing basis and restrict access to your personal data to only those who need to know in order to provide the “website’s” products, content or services to you.
Storage of your personal data
We will store your personal data using Exelweb’s own secure servers or other internally hosted technology. Your personal data may also be stored by third parties, via cloud services or other technology, to whom Exelwebs has contracted with, to support the “website’s” business operations (see “When and how we share your information with others” below).
These third parties do not use or have access to your personal data other than for maintaining domain registration information, and the “Website” requires such parties to employ at least the same level of security that we use to protect your personal data (see “Security of your personal data” above).
What we do with the personal data we collect
- We use the personal data that we collect to communicate with you, deliver what you request, improve our service, and to present other information and offers that may be of interest.
- To communicate with you
- We may use your personal data to send you important notices, such as communications about your registration, transactions, and changes to the “website” terms, conditions, policies, and/or other internal purposes.
- To deliver what you request
- We may use your personal data to provide the products, content or services you request. If you enter a contest, or similar “website” promotion, we may use your personal data to administer such promotion.
- To improve our service
- We may use your personal data for auditing, data analysis, and research to improve the “website” products, content and services.
- We may contact you to offer you additional “website” or third-party products, content or services that may be of interest to you.
The legal basis we have for processing your personal data
The GDPR requires data collectors, such as Exelwebs and XMS Systems (“website”), to have a legal basis to use the personal data of EU residents. Therefore, this section shall apply to any such personal data collected by the “website”.
The “website” uses the personal data that you provide to supply you with high-quality products, content and services as you request, to send important notices, and for internal purposes such as auditing, data analysis, and research to provide you with the information you need to make the most informed technology purchasing decisions.
We may also use your personal data to offer you products, content or services that may be of interest to you, based upon your interests or the preferences you shared with us, and may share your personal data with third party sponsors of content, events, and other services or offers.
The legal basis for processing your personal data is your consent. In certain circumstances, we may otherwise process your personal data if the “website” has a legitimate interest in doing so and the “website” is not infringing any of your rights and freedoms.
When the “website” processes your personal data for the “website’s” legitimate interests, the “website” will consider and balance any potential impact on you and your rights under data protection and any other relevant law. Our legitimate business interests do not override your interests. The “website” will not use your personal data in circumstances where your rights and freedoms override our legitimate interests unless we have your consent or are otherwise required or permitted to by law.
When and how we share your personal data with others
The “website” may share your personal data to deliver content and services from our sites, affiliated companies and third parties services that might interest you, including sponsored content and events, for business operations, and to comply with valid legal processes.
If you are an EU resident, the “website” will only share your personal data with third parties outside of the “website” Communications Network, with your consent.
For content and services that may interest you or that you request
As we mentioned above, your personal data may be shared within the “website” Communications Network to provide you with information about products, content and services that might interest you and for internal analytical and business development purposes. We may also share your personal data with third parties to deliver third-party sponsored content or other services that you request (see “third party sponsored content and events” below).
For business operations
We may also share your personal data with third parties we have contracted with to support the “website’s” business operations including delivery, fulfilment, payment processing, email deployment, suppression list management and data processing.
As required by law
Your personal data may be shared when authorised by law or necessary to comply with a valid legal process.
In the event of a new ownership
If part or all the ownership of the “website” or any of its products or services are sold or transferred, your personal data will be transferred to the new owner.
International Data Transfers
This section shall apply to any personal data collected by the “website” from EU residents.
If the “website” shares your personal data within the “website” Communications Network or with any other third party as described in this privacy policy and your personal data will be transferred to a State which is not a Member State of either the European Union or the EEA, or deemed adequate by the European Commission, the “website” (as a data controller/data exporter) will only conduct such transfer (to a data processor/data importer) if there are suitable safeguards in place, such as binding corporate rules, standard contractual clauses, approved Codes of Conduct, or approved certification mechanism. For more information, please contact the “website’s” Data Protection Officer (Contact details on Contact Us page).
How long we keep your personal data
We retain your personal data for the duration of your business relationship with us, and we hold your information only as long as necessary for each purpose we use it unless we have obtained your consent to use for another or similar purpose.
Your rights and preferences
If you inform us that you want your personal data erased (if you are an EU resident), or that you no longer wish for us to communicate with you for marketing purposes, or to otherwise restrict the “website’s” processing of your personal data, we may retain some basic information in order to avoid sending you unwanted materials in the future, and to keep a record of your request and our response.
Confirming your personal data
This section shall apply to any personal data collected by the “website” from EU residents.
To confirm that the “website” is processing your personal data, or to access, update or correct the personal data the “website” holds about you, or to obtain a copy to reuse for your own purposes, please contact the Data Protection Officer via the Contact Us Page.
Erasing your personal data
This section shall apply to any personal data collected by the “website” from EU residents.
If you want your personal data erased, please contact the Data Protection Officer via the Contact us Page.
To opt-out of marketing communications
If you want the “website” to stop communicating with you for marketing purposes, please visit your Member personal profile in your Member Section
To restrict processing of your personal data
If you want to otherwise restrict the “website” processing of your personal data, please contact the Data Protection Officer via the Contact Form.
How can we help? Getting in touch
Questions, concerns or complaints:
If you have any questions, concerns or complaints about the “website” personal data practices or this Privacy Policy, we encourage you to get in touch with our Data Protection Officer.
If you believe you have suffered harm due to a breach of your rights by the “website” under this Privacy Policy, and the “website” has not handled your complaint in a reasonably sufficient manner, any EU resident may also file a complaint with the applicable supervisory authority.
The contact information for the “website” Data Protection Officer is available on the Contact Us page.
What we need to process your request.
If you do get in touch, please make sure to supply us with the exact information you used when registering with our website. This information will be;
- Exact Name and Surname
- The exact email address on record.
Without this information we will not be able to identify your account and as such be unable to process your request.
To avoid spam, we will not be responding to requests where we cannot identify your account.
Feedback
Your feedback is important to us. We’d love to hear your ideas, opinions and comments about the “website” services. Please contact us via the Contact Us page
This is a “living” document and will be updated as things become clearer and changes are made to the regulation.
Last Updated: 28 May 2018 [Version 2]